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Use break deductions and break warnings correctly

How do break deductions and break alerts work?

If “Enforce Breaks” is enabled, the system automatically deducts break time as soon as it is required according to the configured employee protection rules. If an employee already enters the break themselves and the break rule is thereby met, no additional deduction is made.

What happens when breaks are entered manually?

If breaks are entered correctly, nothing is deducted twice. The system checks whether the break rule has already been met and then does not make any further deductions.

How can automatic break deduction be applied starting from a specific date?

The effective date can be set in the company settings:

 

  1. Open the company settings.

  2. Scroll down to the section where the full deduction is configured.

  3. Enter the desired date there.

  4. Starting on that date, the regulations will be evaluated, and a deduction will be made if applicable.

How can the break deduction be effectively combined in day-to-day operations?

It makes sense to keep the rolling break deduction active while still instructing employees to record breaks as they are taken. This ensures that breaks are documented, and at the same time, any missing break minutes are automatically accounted for.

What is the effect of combining break recording with automatic deduction?

This combination ensures that:

 

  1. Breaks are documented in a traceable manner

  2. Missing break minutes are still automatically deducted

  3. No advantage arises if a break is recorded as shorter than required

  4. Correctly recorded breaks remain traceable during an audit

Conclusion

Automatic break deduction complements manual break tracking. If the break has already been fully recorded, no further deduction is made. The desired start time for the deduction can be set via the company settings.